- Enquiry, quote and job intake
- Job allocation and scheduling
- Status, cost and margin visibility
- Job notes, documents, evidence and approvals
- Quality, safety and ISO-related records and actions
- A smoother handover from completed job to invoice
Job Management Software
Job management software for UK contractors
Our job management software brings enquiries, jobs, costs, evidence and invoicing into one controlled place, so the office and site work from the same picture. It is a configurable foundation set up around how your business runs, not a product you bend your work to fit.
Who it is for. Construction, telecoms and field-service businesses whose jobs run on spreadsheets, paper and message threads.
01The problem
Where the work gets stuck
- Job status lives in someone's head, a spreadsheet or a message thread.
- Completed work waits for paperwork before anyone can invoice it.
- Nobody can say what a job has cost, or what margin it is making, until it is over.
- Photos, certificates and sign-offs are scattered across phones and inboxes.
02What it includes
What is available now, and what is built for you
Not off-the-shelf features. Each is scoped per project.
- Variations tracking
- Cost value reconciliation (CVR) reporting
- Site forms
- Photo evidence capture
- Subcontractor workflows
- Payment applications
03See an example
What it looks like in use
Evidence, variations and invoice status: built to your requirements.
| Job | Stage | Evidence | Invoice |
|---|---|---|---|
| J-1042Example client A, Site 1 | Quote sent | Not started | Not yet |
| J-1043Example client B, Site 1 | Scheduled | Not started | Not yet |
| J-1044Example client A, Site 2 | On siteVariation flagged | Partly captured | Not yet |
| J-1045Example client C, Site 1 | Awaiting evidence | Missing | On hold |
| J-1046Example client B, Site 2 | Ready to invoice | Complete | Ready to send |
| J-1041Example client C, Site 2 | Invoiced | Complete | Sent |
04What you get
What you should see in the business
- One current view of the status of every job
- Cost and margin visible while work is in progress, not only afterwards
- Evidence and approvals attached to the job they belong to
- A more controlled route from completed work to invoice
- Quality and safety records and actions that are easier to find and follow up
05Where it fits
How it could work in a real business
Illustrative scenario
A construction contractor
Job information spread across six places. Not a customer project.
TodayEnquiries arrive in email.
With one connected systemAn enquiry is logged as a job when it arrives.
TodayQuotes are built in Excel.
With one connected systemA quote is built from the enquiry instead of retyped.
TodayJob records are on paper.
With one connected systemThe office and site work from the same job record.
TodaySite photos are in WhatsApp.
With one connected systemPhotos and documents attach to the job they belong to.Built to your requirements.
TodayVariations are in spreadsheets.
With one connected systemA variation is logged against the job it changes.Built to your requirements.
TodayInvoices are raised in the accounting software.
With one connected systemCompleted work and its evidence carry through to the invoice. Any link to your accounting software is scoped per project.
Illustrative scenario
A telecoms contractor
The flow from a work order to payment approval. Not a customer project.
TodayEngineers are allocated by phone and message.
With one connected systemAllocation is recorded against the work order.
TodaySite survey notes come back as documents and messages.
With one connected systemSurvey notes attach to the job before work starts.
TodayCompletion photographs sit on engineers' phones.
With one connected systemCompletion photographs attach to the job.Built to your requirements.
TodayEvidence and compliance checks are chased before invoicing.
With one connected systemThe job shows what evidence is still missing.Built to your requirements.
TodaySubcontractor work is tracked separately.
With one connected systemSubcontractor work is recorded on the same job.Built to your requirements.
TodayInvoice approvals are chased by email.
With one connected systemEach approval records who agreed and when, through to payment approval.Built to your requirements.
Sectors this can be configured for: Construction, Telecoms, Facilities management, Commercial cleaning.
Does this look like how your business runs today?
06What might it cost
What shapes the cost of this system
A full job management set-up can sit in a Business System. A narrower first step, such as basic job tracking, may fit a Starter System.
- Starter System Digitising one focused process.
- Business System Several connected workflows working together.
Hosting and support are agreed with you up front. We don't publish figures for them because they depend on what is built.
Tell us about your process in the form. We reply to set up a short conversation to talk through the scope level that fits and what it is likely to cost.
What moves the cost
- How many job types, approval steps and users the workflow has
- Whether variations tracking, CVR reporting, site forms or photo evidence are built to your requirements
- Which accounting or other systems it has to connect to
- How much existing job data has to be brought across
07How we deliver it
From first conversation to day-to-day use
Understand the process
We map how enquiries become jobs and jobs become invoices today, including the exceptions, and where that causes friction.
Design around you
We agree what the job management software needs to control, and which pieces would be built to your requirements rather than taken from the foundation.
Show the proposed solution
You see the proposed job flow on example screens built around your scenario before anything is built.
Build and test in stages
We set up the foundation first, then add the pieces your requirements call for, testing each stage with you.
Support rollout and adoption
People move onto the system in an order that suits the business, and we host and support it as the way you work changes.
Why cash gets stuck
Where cash gets stuck
When jobs, paperwork and finance are disconnected, cash gets stuck.
- Office and site see different job status
- Paperwork and sign-offs arrive late
- Finance waits for evidence to invoice
- Costs and margin are unclear until the end
- ISO actions sit outside the work
- 01Completed work
- 02Slow, paper-heavy invoicing
- 03Overdue invoices
- 04Aged debt
- 05Chasing customers
- 06Cash-flow pressure
Not sure where to start? That is what the review is for.
08Questions
Questions people ask
Is this an off-the-shelf product?
It is a configurable foundation. The core covers job intake, scheduling, cost and margin visibility, evidence, quality records and the handover to invoice. Anything beyond that, such as variations tracking or subcontractor workflows, is built to your requirements and scoped separately.
Can it replace our spreadsheets?
It can, for the parts of the process that spreadsheets are covering today. We start by mapping what the spreadsheets actually do, then agree what moves into the system and what stays where it is. Bringing existing data across is scoped per project.
Does it help with ISO 9001 or ISO 45001?
It gives you a controlled place for quality and safety records, actions and evidence, which supports readiness. Certification itself is awarded by an independent certification body, and using the job management software does not mean you will be certified.
Can I see it before committing?
There is no live public demo. The example screen on this page uses made-up data. Before anything is built for you, you see the proposed flow laid out around your own scenario.
Who owns the data?
You keep your business data and the right to use your configured system. SENRAB retains ownership of the underlying platform.
Next step
See whether the job management software fits the way you run jobs.
Start with a free 20 to 30 minute review. We will talk through your current process and say plainly what the foundation covers and what would need building.