- Employee records in one place
- Absence logging
- Roles, teams and responsibilities
- Training, competence and document tracking
- Reminders for missing or expiring records
- Designed to support controlled ISO 45001 people and competence evidence alongside our job management software
People Management Software
People management software for operational businesses
Our people management software is an early-stage foundation for keeping people records, absence, roles, training and workforce documents in one place. It is earlier in development than the job management software, so the first thing to do is be clear about what exists today and what would be built.
Who it is for. Operational businesses that have to evidence who is inducted, trained and competent, such as cleaning, facilities and contracting teams.
01The problem
Where people records go missing
- Training certificates and competence records sit in different folders, and an expiry is noticed only when a client asks.
- Absence is tracked on a shared calendar, a spreadsheet and in people's heads.
- Who is responsible for what, and which team someone belongs to, is out of date.
- Starter paperwork is chased by email and the gaps show up later.
02What it includes
What is available now, and what is built for you
Not off-the-shelf features. Each is scoped per project.
- Onboarding workflows for new starters
- Holiday management
- Certification tracking
- COSHH documentation
- Compliance workflows that follow your own policies
03See an example
What it looks like in use
COSHH and compliance records: built to your requirements. The people management software is early-stage.
| Person | Induction | Site safety card | First aid | COSHH read |
|---|---|---|---|---|
| Example person 1 | Valid | Valid | Due soon | Valid |
| Example person 2 | Valid | Due soon | Valid | Missing |
| Example person 3 | Valid | Valid | Valid | Due soon |
| Example person 4 | Missing | Valid | Valid | Valid |
| Example person 5 | Valid | Valid | Missing | Due soon |
- Valid
- Due soon
- Missing
04What you get
What you should see in the business
- People records, roles and training held in one controlled place
- Missing or expiring records flagged before they become a problem
- Absence recorded in a consistent way
- Competence evidence that is quicker to pull together for a customer or audit
- A clearer picture of who is responsible for what
05Where it fits
How it could work in a real business
Illustrative scenario
A commercial cleaning or facilities management business
Compliance records for a team spread across many sites. The people management software is early-stage. Not a customer project.
TodayInduction and training records are in separate folders.
With one connected systemRecords for each person sit in one place.
TodayAn expiry is noticed when a client asks about it.
With one connected systemReminders flag missing or expiring records first.
TodayConfirmation that staff have read the COSHH sheets is on paper.
With one connected systemThe confirmation is recorded against each person.Built to your requirements.
TodayWho is assigned to which site is held in a spreadsheet.
With one connected systemRoles, teams and responsibilities are kept current in the system.
TodayEvidence for a client or an audit takes a scramble to assemble.
With one connected systemThe records for a person or a team can be pulled together from one place.
Sectors this can be configured for: Construction, Telecoms, Facilities management, Commercial cleaning.
Does this look like how your business runs today?
06What might it cost
What shapes the cost of this system
The people management software is early-stage, so scope and level are agreed after a review. It can sit in a Business System, alongside the job management software or on its own, and a narrow first step may fit a Starter System.
- Starter System Digitising one focused process.
- Business System Several connected workflows working together.
Hosting and support are agreed with you up front. We don't publish figures for them because they depend on what is built.
Tell us about your process in the form. We reply to set up a short conversation to talk through the scope level that fits and what it is likely to cost.
What moves the cost
- How many people and teams the records cover
- Whether onboarding, holiday management, certification tracking or COSHH documentation are built to your requirements
- How personal data is held, who can see it and how long it is kept, which is agreed during scoping
- How much existing people data has to be brought across
07How we deliver it
From first conversation to day-to-day use
Understand the process
We ask what you keep track of today, who looks after it and where it goes wrong, and we are plain about what the people management software does and does not do yet.
Design around you
We agree which records the system holds, who needs to see them and who is responsible for keeping each one current.
Show the proposed solution
You see how records, reminders and responsibilities would look for your teams before we build beyond the foundation.
Build and test in stages
We set up the foundation, then build workflows that go beyond it, such as onboarding or holiday management, one at a time.
Support rollout and adoption
Records are brought in team by team so gaps are found as you go. Importing existing records is scoped per project.
Not sure where to start? That is what the review is for.
08Questions
Questions people ask
Is the people management software ready to use?
It is early-stage. The foundation covers employee records, absence logging, roles and teams, training, competence and document tracking, and reminders for missing or expiring records. We will be plain about what exists today rather than promise features that do not.
Is it a payroll system?
Payroll is not part of the foundation described on this page. If it matters to you, say so on the review and we will tell you plainly whether it is something we would scope.
How is personal data handled?
People data is sensitive. As part of scoping we agree what personal data the system holds, who needs access to it and how long it is kept. Hosting and support arrangements are covered by our managed technology service.
Does it need the job management software?
It is designed to sit alongside our job management software, but whether you need both or only one is something we work out together in the review.
What about holiday management or COSHH documents?
Onboarding workflows, holiday management, certification tracking, COSHH documentation and compliance workflows are not off-the-shelf features. We can build them to your requirements, scoped per project.
Next step
See what the people management software does today and what it could do for you.
Book a free 20 to 30 minute review. We will listen to what you need to track and be clear about what the early-stage foundation covers and what would have to be built.